Split a messy office task into steps, let AI draft each part, and review before anything is sent.
Tool types that fit: General assistant
Step by step
1Check your organisation’s rules on which AI tools and data you may use.
2Remove names, figures or details you are not allowed to share.
3Paste the notes and ask for a list of decisions, owners and deadlines.
4Ask for a short follow-up email based on that list.
5Compare both against your notes and fix anything wrong before sending.
Template to copy
Here are my meeting notes:
[notes]
First list the decisions, then the action items with owner and deadline as a table.
Then draft a short follow-up email to [audience] in a [tone] tone.
Mark anything that is unclear in the notes instead of guessing.
Asking AI to flag uncertainty does not make its answer correct. Keep checking the parts that matter.
Check the result
Every action item has the right owner and date.
No decision was invented or left out.
The email matches the action list.
No confidential information went into a tool you are not allowed to use.
You read the email in full before sending.
Tools you could try
Listed by name, not ranked. You can only compare tools of the same type side by side.
ChatGPT is OpenAI's chat assistant on the web, desktop and mobile; a beginner might try it for drafting text, asking questions with web search, or asking about an uploaded document or image.
Claude is Anthropic's AI assistant on the web, desktop and mobile; a beginner might try it for writing and editing text, asking about an uploaded PDF or image, or questions that need a web search.
DeepSeek is an AI chat assistant on the web and in iOS and Android apps; a beginner might try it for questions, writing help, or answers that use its web search function.
Gemini is Google's AI assistant on the web, desktop and mobile; a beginner might try it for everyday questions, summarising an uploaded document, or a Deep Research report built from Google Search results.